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Vendor Information


Contact Colleen Graham at
vendors@ncslma.org

for any questions about everything Vendors. 


Conference Pages


Vendor Registration

Can you believe it's already time to start thinking about NCSLMA 2023 Conference? The theme this year is Magic Happens Here: The magic of stories, libraries, and librarians. We are thrilled that you are considering being a vendor and/or sponsor this year. We are tweaking some things with conference this year and are hoping you would be willing to consider sponsoring an event, a session, or some of our swag. Some of those include:

NCSLMAJama - a DJ'd, open bar event Friday night from 8-10pm. 
Presenter/Volunteer swag - We want to show our presenters and volunteers how much we appreciate them with some pretty neat gifts.
Snacks throughout the Conference - We want our librarians (and vendors!) to not get hangry. We will be providing snack and coffee stations here and there on Friday and Saturday.
Sched Plus - We will be able to put all your information in the Sched app so our attendees can get your contact info easily and quickly.
 


Vendor Booths

Vendor booth payment includes - Website, Social Media, in-conference recognition, and a profile in our Sched app, Inclusion in Vendor Scavenger Hunt. Choice of vendor booth location will be first paid, first chosen. Single booth sizes are 6' deep x10' wide and will be in the Benton Foyer, Winton Foyer, and Winston 2. Changes may be needed if attendance gets above 500. We will let you know!

  • Pay by April 30 - $750 (double booth - $1400, triple booth - $1950)

  • Pay by July 15 - $800 (double booth - $1500, triple booth - $2200)

  • Pay by September 15 - $850 (double booth - $1600, triple booth - $2350)

  • September 1, 2023, is the last day to cancel your vendor booth with full refund.

A La Carte

$100 - Electrical setup for booth

$150 - Attendee e-mail list
Attendee lists will be made available via Google Sheets. Lists may not be sold, gifted, or shared with anyone beyond your company. You will have access to the membership list until October 1, 2024.

$40 - One ticket to Friday Lunch (deadline to purchase is August 15)


Vendor Sponsorship Opportunities 2023

All donations & gifts will be included on conference slides, marquees, and NCSLMA’s website.
Email Colleen Graham - vendors@ncslma.org for more information. 

Prizes/Donations for Conference

Any prize donations will also receive social media recognition and advertising during the conference. We are accepting prizes for the following:

  • School Librarian of the Year

  • Paraprofessional of the Year

  • General Door Prizes to be given throughout and after the conference


Sponsorship Levels 

Each sponsorship includes Attendee e-mail list, Electrical setup for booth, two (2) session passes, website and social media recognition, an ad in our monthly newsletter, and session sponsorship

  • Sorcerer - $1500 (One ad in each newsletter for fifteen months, three session sponsorships)

  • Wizard - $1000 (One ad in newsletter for nine months, two session sponsorships)

  • Magician - $750 (One ad in newsletter for six months, one session sponsorship)


Sponsorship Opportunities (independent of sponsorship levels)

Each opportunity includes website and social media recognition as well as advertising at the event/meal/snack and during the opening meeting

  • Session Sponsor - $250 per session (includes up to five minutes of introduction at session and your logo on the session slide deck - You will get to choose the session(s) you sponsor - first paid, first chosen)

  • Keynote Sponsor - $2500 (includes five minutes of introduction at keynote session and your logo and company name advertised with the keynote speaker on social media)

  • Sched Sponsor - $500 (includes your logo on the Sponsor page and at the bottom of each page)

  • NCSLMA-Jama Food Sponsor - $5,000 (this is the former vendor reception and will be a DJed party with heavy hors d’oeuvres and an open bar in the vendor area)

  • NCSLMA-Jama Drink Sponsor - $3,000 (includes a custom-named drink)

  • Friday AM Coffee and Hot Tea station - $1500

  • Friday PM Snack and Drink Station - $3000

  • Saturday AM Coffee and Hot Tea Station - $1500


SWAG Sponsorship Opportunities - We will put your logo along with the NCSLMA logo on each item. You will also be recognized on our website and social media channels. Each attendee’s bag will also include your contact information. 

  • Grimoire Planner - $750

  • Magic Wand - $600

  • Bag of Holding - $1000

  • Presenter/Volunteer Gift Sponsorship Opportunities

    • Tote with USB power bank - $1250

    • Padfolio - $800

    Vendor Registration

    Financial Information

    You may pay by check or credit card, but all booth payments must be received by September 8 at 5pm. Registrations not paid in full be then will be cancelled. Sponsorships must be paid in full up front and are non-refundable. 

    Cancellation Policy

    You may cancel prior September 8 for $25 cancellation fee. No Cancellations will be accepted after September 8.  


    Hotel Information

    Marriott 

    Embassy Suites

    NCSLMA is looking forward to seeing you at our 2023 Conference, October 5-7, 2023, in Winston-Salem, NC. 

    This year the vendors will be set up in Winston 2, where they will be secured nightly. Conference attendees will be participating in a Vendor Scavenger Hunt and will be entered in a contest for visiting every vendor. Vendor set up will occur on Thursday, October 5, between 8am and 12pm. Vendor take down is Saturday, October 8 from 12pm-5pm,  but vendors who wish can take down Friday after the NCSLMAJama or Saturday Morning. 

    The vendor hours are:

    • 1:00pm-7:00pm Thursday, October 5
    • 7:30am-7:00pm Friday, October 6
    • 7:30am-12pm Saturday, October 7

    Tentatively scheduled - A new event, NCSLMAJama, will be Friday night from 7:30-9:30pm. It will be a party with a DJ and bar and will be held in the Vendor Hall. 


    NCSLMA2023 Sponsors

    Platinum Sponsor



    Sponsors

                           

                             

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